Application Terms and End-user License Agreement

Effective date: October 10, 2026

These terms govern authorized internal use of Smooth Construction AI Estimator and its Follow-up Agent workflows, operated by Smooth Construction LLC. This application is not a public estimating service. Merely visiting this page does not create a construction contract or authorize access to a QuickBooks company.

Limited internal license

Smooth Construction LLC grants its authorized personnel a limited, non-exclusive, non-transferable, revocable permission to use the application for approved company business. This permission does not transfer ownership of the application or any third-party software. Users must have authority to access the company records they connect or process. Public registration, resale, unauthorized access, credential sharing, and using the application for another company's records without authorization are prohibited.

Purpose and current availability

The tools assist staff with reviewing project information, preparing proposed estimates, and checking estimates and unpaid invoices for appropriate follow-up. QuickBooks Online remains the primary source for financial document status. The Follow-up Agent is currently in testing without customer email delivery; its n8n production QuickBooks connection and automatic sending are not yet enabled. The separate AI Estimator prototype uses synthetic examples for review.

Human review and financial documents

AI output can be incomplete or incorrect. An authorized reviewer must verify customer identity, project scope, measurements, materials, rates, tax treatment, totals, exclusions, and timing. AI output does not establish a binding price, acceptance of an order, or work start date. Creating or modifying a financial document requires the owner's approval tied to the exact reviewed content. Customer communication requires separate authorization. These terms do not enable automatic sending or waive those approvals.

Follow-up controls

Before any future automatic follow-up is enabled, the owner must approve the tested workflow. Its intended rules allow at most one reminder per document, no earlier than 72 hours after a verified first sending. Re-sending a document must not restart the clock. Invoices must still have an unpaid balance; estimates must remain eligible and Pending. The workflow must recheck current status, use verified original recipient information, and withhold automatic sending when required evidence is missing. Staff must record customer acceptance or other reasons to suppress reminders and resolve uncertain delivery outcomes before retrying.

User responsibilities and third-party services

Users must protect credentials, provide accurate information, respect customer privacy, and comply with applicable law. Do not put passwords or tokens in project descriptions, prompts, or customer messages. Intuit QuickBooks Online, n8n Cloud, and any configured AI services are separate providers with their own terms. Their names do not imply endorsement or certification of this application. Users must hold the permissions and subscriptions required for those services.

Availability, suspension and termination

The application is provided for internal business assistance as available. Continuous or error-free operation is not guaranteed. Staff must verify records and retain appropriate business controls. Smooth Construction LLC may restrict or suspend access for security, maintenance, misuse, or the end of authorization. Users must stop using the application when authorization ends. An authorized QuickBooks administrator can revoke the connection in QuickBooks connected-app settings. Previously stored records are handled under the Privacy Policy; disconnection alone does not delete them.

Privacy, support and changes

The Privacy Policy explains data use, service providers, retention, and requests. Contact smooth.construction.florida@gmail.com or (727) 505-7598 for support, access, or privacy requests. Updates will be posted here with a revised effective date. These application terms do not replace customer construction agreements or remove rights that applicable law does not permit to be waived.